At UV Ledger & Tax Solutions ("the Firm", "we", "us"), your privacy is important to us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services. Please read this policy carefully.
1. Information We Collect
We may collect the following types of information:
- Personal Information: Name, email address, phone number, PAN, Aadhaar, and other contact details provided during registration or inquiry.
- Business Information: Business name, GSTIN, company registration details, financial data, and employee records shared for service execution.
- Financial Information: Bank account details, income data, investment proofs, and tax-related documents necessary for filing and compliance.
- Website Data: IP address, browser type, device information, cookies, and usage analytics when you visit our website.
2. How We Use Your Information
Your information is used for the following purposes:
- To provide, execute, and deliver the professional services you have engaged us for.
- To communicate with you regarding your queries, service updates, and compliance deadlines.
- To file returns, registrations, and compliance documents with government authorities on your behalf.
- To improve our services, website experience, and customer support.
- To send important updates about tax law changes, deadlines, or our services (with opt-out option).
3. Information Sharing & Disclosure
We do not sell, trade, or rent your personal information. We may share your information only in the following cases:
- Government Authorities: As required for filing returns, registrations, or responding to official queries on your behalf.
- With Your Consent: When you explicitly authorize us to share information with specific third parties.
- Legal Requirements: When disclosure is required by law, court order, or regulatory authority.
- Service Partners: Trusted technology or audit partners who assist in service delivery, bound by confidentiality agreements.
4. Data Security
We implement appropriate technical and organizational security measures to protect your data, including:
- Encrypted storage of sensitive documents and financial data.
- Secure communication channels for data transfer.
- Limited access controls — only authorized team members handle your information.
- Regular backups and secure destruction of data when no longer needed.
While we take reasonable precautions, no method of transmission over the internet is 100% secure. We encourage you to also take steps to protect your information.
5. Data Retention
We retain your information for as long as necessary to provide our services and comply with legal obligations. Typically:
- Tax filing documents are retained for 7 years as per Indian tax law requirements.
- Accounting records are retained for 8 years from the date of last entry.
- General correspondence and inquiry data is retained for 3 years after last interaction.
6. Your Rights
You have the right to:
- Request access to the personal information we hold about you.
- Request correction of inaccurate or incomplete information.
- Request deletion of your data (subject to legal retention requirements).
- Opt out of non-essential communications at any time.
7. Cookies & Website Tracking
Our website uses cookies to improve your browsing experience and analyze website traffic. Cookies are small data files stored on your device. You can choose to disable cookies through your browser settings, though some website features may not function properly.
8. Third-Party Links
Our website may contain links to third-party websites or services. We are not responsible for the privacy practices or content of these external sites. We encourage you to review their privacy policies independently.
9. Children's Privacy
Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from minors. If you believe a minor has provided us with personal data, please contact us and we will promptly delete it.
10. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised effective date. We recommend reviewing this page periodically to stay informed about how we protect your information.
11. Contact Us
If you have any questions or concerns about this Privacy Policy, please reach out to us:
Effective Date: July 16, 2026